Google Sheets can give you the best features of spreadsheets: built-in formulas, pivot tables, custom reporting, and conditional formatting. It’s free, flexible, and convenient for collaboration. Airtable blends the simplicity of spreadsheets with the structure of a relational database. It helps you bring your data in order. Each of these apps is pretty good separately. However, if used together, they can provide a synergistic effect for your operational activities. If you want to know how to link Airtable to Google Sheets, come along!
No time to read? Watch our YouTube video of how to import Airtable data into a spreadsheet using Coupler.io.
Why move data from Airtable to spreadsheets
Airtable is great as a database. You can store data across different tables and connect them. For example, you can keep records of customers and items in separate tables and interlink some cells or columns. Airtable also provides a set of ready-to-use templates with a defined structure of tables, for example, Project Tracker, Product Planning, and others.
Being a powerful data input tool, Airtable does not provide many capabilities for data processing. You can’t make complex calculations or do custom reporting here. That’s why versatile data-centric specialists, such as financiers, accountants, data analysts, entrepreneurs, and others move data to Google Sheets. Here they can process it in a more flexible way.
The data structure between Google Sheets and Airtable is different. But users prefer to have access to both structures to benefit from the synergies. The main challenge with this: how to import data to spreadsheets without any distortion or loss. And here is the solution.
Sync Airtable with Google Sheets like it’s a breeze
Coupler.io is a Google Sheets add-on that allows you to import your data from various sources including Airtable. For this, no coding skills are required. All you need to do is install the add-on and set up a specific importer to connect with your data source. For more information about available integrations, please visit Coupler.io home page.
Find Coupler.io on the G Suite Marketplace or install via this direct link.
Set up an Airtable importer
An importer is an integration which connects a specific app to Google Sheets. Coupler.io uses importers to enable data importing from one app into spreadsheets. Check out Get started with Coupler.io to explore the details.
Since your goal is to move Airtable data to Google Sheets, you need to set up the Airtable importer. For this, open Coupler.io in the Add-ons tab of a spreadsheet, click on the +Add Importer button and choose Airtable. To set it up, fill in the required and, optionally, additional fields.
Title – add the name of your importer.
Sheet Name – add the name of the sheet which will be receiving data.
Shared URL – insert a shared view link of your Airtable data source.
How to create an Airtable shared view
- Open your Airtable base and pick a table you want to export to Google Sheets.
- Click on the “Share view” button on the toolbar.
- Click on “Create a shareable grid view link”.
- Copy your private Shared View Link and insert it in the Airtable importer’s corresponding field.
Automatic data refresh – choose the frequency of automatic resync of data. If you don’t need this feature, disable it by clicking on the toggle.
The Additional field is optional and needed if you use the protected view password.
The Settings section includes three fields:
- Mode – choose the data importing mode: replace or append.
- Cell address – specify the address of the first cell where the data range will be imported
- Last updated – select “yes” if you want to add a column specifying the date of the last data refresh.
For more on this refer to Coupler.io knowledge base.
Once you’ve filled in all required fields, click on the Add Importer button. You’ll see your newly created importer in the list of active importers. Run it to pull the data from Airtable.
Here is how it looks:
Note: Keep in mind that you need to add an importer for each table to be imported. So, if your Airtable database consists of three tables, you’ll need to add three Airtable importers for importing data to Google Sheets.
The entire process (installation + importer configuration) is simple and fast. You will need up to five minutes to get things done. Besides, the data will be imported smoothly, so you won’t have to fix it.
Manual copying and pasting data is a waste of time. With Coupler.io you can automate data importing, which will save you time and significantly improve work efficiency.
A real-life use case: build a custom dashboard or a pivot table
How can Coupler.io be useful in real life? Let’s check it out through the example of a regular ecommerce business: an online sandwich store in San Francisco. The owner uses Airtable to store information about customers, products, and orders. Here is this small database:
Google Sheets comes into play when there is a need to check which sandwich was the most popular last month. For this, we imported the database (all tables) using Coupler.io. Here is the raw data:
Now you can build a dashboard with a couple of clicks:
Another actionable feature is to build a pivot table with the columns and values you need. We analyzed product popularity by customers in terms of the number of orders:
Many more features and complex calculations are available. If you use Google Sheets in conjunction with Airtable, you get a powerful analytical tool to be used in any of life’s circumstances, even raising children.
To wrap up
All you need for efficient decision-making is fast and reliable access to data. And you can get it if you combine the power of Airtable’s database with the flexibility of Google Sheets. What remains is to link them together using Coupler.io – a simple and actionable solution for data-driven individuals and companies.Back to Blog