Google Sheets can give you the best features of spreadsheets: built-in formulas, pivot tables, custom reporting, and conditional formatting. It’s free, flexible, and convenient for collaboration. Airtable blends the simplicity of spreadsheets with the structure of a relational database. It helps you bring your data in order. Each of these apps is pretty good separately. However, if used together, they can provide a synergistic effect for your operational activities. If you want to know how to link Airtable to Google Sheets, come along!
No time to read? Watch our YouTube video of how to import Airtable data into a spreadsheet using Coupler.io.
Sync Airtable with Google Sheets without coding
Coupler.io is a Google Sheets add-on that allows you to import your data from various sources including Airtable, Xero, Quickbooks, and more. For this, no coding skills are required. All you need to do is install the add-on and set up an importer to connect with your data source. You can find Coupler.io on the G Suite Marketplace or install via this direct link.
Set up an Airtable importer
An importer is an integration which connects a specific app to Google Sheets. Check out Getting started with Coupler.io to explore the details.
Since your goal is to move Airtable data to Google Sheets, you need to set up an Airtable importer. For this, open Coupler.io in the Add-ons tab of a spreadsheet, click +Add Importer and choose Airtable.
Complete the following steps to set it up:
1. Fill out the “Title” field
Add the name of your importer.
2. Set up your data source
2.1. Fill out the “Shared URL” field
Insert a shared view link of your Airtable data source.
How to create an Airtable shared view
- Open your Airtable base and pick a table you want to export to Google Sheets.
- Click on the “Share view” button on the toolbar.
- Click on “Create a shareable grid view link”.
- Copy your private Shared View Link and insert it in the Airtable importer’s corresponding field.
If you have a password-protected view, click Show advanced and fill out the “Protected view password” field.
3. Set up your data destination
3.1. Fill out the “Sheet name” field
Add the name of the sheet that will be receiving data.
Click Show advanced to set up the first cell where the data range will be imported.
4.Configure importer’s settings
4.1. Enable the “Automatic data refresh”
Toggle the Automatic data refresh on and customize the schedule:
- Select Interval
- Select Days of week
- Specify Time range
Click Show advanced to set up optional settings. For more on this refer to Coupler.io knowledge base.
Click Save to save the parameters or Save & Run to save the parameters and run the initial import right away.
Here is how it looks:
Note: Keep in mind that you need to add an importer for each table to be imported. So, if your Airtable database consists of three tables, you’ll need to add three Airtable importers for importing data to Google Sheets.
Manual copying and pasting data is a waste of time. With Coupler.io you can automate data importing, which will save you time and significantly improve work efficiency.
A real-life use case: build a custom dashboard or a pivot table
How can Coupler.io be useful in real life? Let’s check it out through the example of a regular ecommerce business: an online sandwich store in San Francisco. The owner uses Airtable to store information about customers, products, and orders. Here is this small database:
Google Sheets comes into play when there is a need to check which sandwich was the most popular last month. For this, we imported the database (all tables) using Coupler.io. Here is the raw data:
Now you can build a dashboard with a couple of clicks:
Another actionable feature is to build a pivot table with the columns and values you need. We analyzed product popularity by customers in terms of the number of orders:
Many more features and complex calculations are available. If you use Google Sheets in conjunction with Airtable, you get a powerful analytical tool to be used in any of life’s circumstances, even raising children.
Why move data from Airtable to spreadsheets
Airtable is great as a database. You can store data across different tables and connect them. For example, you can keep records of customers and items in separate tables and interlink some cells or columns. Airtable also provides a set of ready-to-use templates with a defined structure of tables, for example, Project Tracker, Product Planning, and others.
Being a powerful data input tool, Airtable does not provide many capabilities for data processing. You can’t make complex calculations or do custom reporting here. That’s why versatile data-centric specialists, such as financiers, accountants, data analysts, entrepreneurs, and others move data to Google Sheets. Here they can process it in a more flexible way.
The data structure between Google Sheets and Airtable is different. But users prefer to have access to both structures to benefit from the synergies. Read more about the differences between spreadsheets vs. databases.
To wrap up
All you need for efficient decision-making is fast and reliable access to data. And you can get it if you combine the power of Airtable’s database with the flexibility of Google Sheets. What remains is to link them together using Coupler.io – a simple and actionable solution for data-driven individuals and companies.Back to Blog