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How to Export Asana to Excel with Native Features and External Tools

Asana is a great work management platform that can help you organize your team’s daily activities and plan long-term tasks. It also provides useful reporting features and summarizes progress in informative dashboards. However, at some point, you might need to transfer your Asana data to Excel – especially if you manage complex projects. In Excel, you can analyze data in-depth, perform advanced calculations, and find ways to optimize your team’s work even further.

In this article, we’ll show how to export Asana to Excel with native functionality and with external tools, setting an automated integration.  

How to export Asana to Excel as CSV – summary

  1. Go to your Asana project or the My Tasks tab.
  2. Click the arrow next to the Project’s title or My Tasks.
  3. In the drop-down menu, select Export/Print -> CSV for a project or Export CSV for tasks. 

With this native functionality, you can export Asana projects, tasks, and searches. Its main advantage is that this is a native feature, and it’s easy to use.

How to export an Asana project to Excel

This method requires you to export an Asana project to Excel as a CSV file and then manually import it to Excel. Let’s see how to do this.

  • Go to the project you need to export. Click the error next to the project title and select Export/Print -> CSV from the drop-down menu.
1. Asana export project as CSV
  • After this, the CSV file with the project data will be downloaded to your computer.
  • Then, open the CSV file in Excel Desktop. That’s it! You’ve just exported your Asana project to Excel.

However, this option is not a good fit for regular data export as it requires plenty of manual actions. Basically, you’ll need to repeat these steps all over every time you want to update your Asana data in an Excel workbook. Luckily, there are external tools that can automate this process. Read on to learn more.

Why set an Asana to Excel integration and export data automatically?

Native Asana functionality doesn’t allow you to automate data export, but external solutions do. For example, a handy data integration tool, Coupler.io, can help you connect Asana to Excel and export data regularly, according to your preferred schedule. This means you’ll need to set up an Asana to Excel integration just once. And after that, Coupler.io will automatically refresh your Asana data in the selected Excel workbook without any manual effort from your side. This is a great option if you export data for backup purposes, ongoing calculations, building dynamic dashboards, or real-time progress monitoring.

How to set up an Asana to Excel integration – summary

  1. Create an Asana access token.
  2. Use Coupler.io to connect Asana to Excel.
  3. Set the schedule for automated updates and run the importer.

Once this is done, your Asana to Excel integration will keep working automatically.

How to export an Asana project to Excel automatically

Unlike the manual option described above, the automated method gives you more flexibility. You can connect Asana to Excel with the help of Coupler.io, and your Asana projects will be transferred to Excel regularly without your involvement.

2. Asana create access token
  • Name your token and press the Create token button.
3. Asana create access token 2
  • Then, copy your token and save it somewhere, as it won’t be shown again. We’ll need it a bit later.
4. Asana copy token
  • Sign up for Coupler.io with your Microsoft OneDrive or SharePoint account. Alternatively, you can use your Google account or just an email address.
  • Select JSON as a data source and Excel as a destination, and press Proceed.
5. Coupler.io select source
  • Open the Asana project you want to export. Copy the project ID from the URL address bar (the long number highlighted in blue).
6. Asana Copy the project ID
  • Then, copy the URL below and insert your project ID in the end instead of {project-id}:
https://app.asana.com/api/1.0/projects/{project-id}
  • Paste the URL with the project ID in the JSON URL field of the Coupler.io importer. Then, press Continue.
7. Asana Coupler.io JSON URL
  • Leave GET as an HTTP method (selected by default).
  • For the Request headers, type in Authorization as a Key, and insert your Asana token in the Value field in the following format: Bearer {your-access-token} (See the example below).
8. Coupler.io request headers
  • Press Continue and navigate to the URL query parameters field. As a Key, specify Project, and for the Value field – insert the project ID, which we’ve already copied from Asana earlier.
9. Coupler.io URL query parametres
  • Go to the Path settings and type in data in the corresponding field.
10. Coupler.io path example
  • Now, we’re almost done! In the Destination settings block, connect your Microsoft OneDrive or SharePoint account and grant the necessary permissions.
11. Coupler.io destination example
  • Select the workbook and the sheet where you want to import the project data. You can type in a title for the new sheet, and it will be created automatically. Then, press Continue and navigate to the Schedule section.
  • Toggle on the Automatic data refresh feature and set your schedule for regular updates. You can select the interval, the days, and the times when you want to have your data refreshed. Then, press Save and Run.
12. Coupler.io schedule
  • Great! The data has been exported. Press the View results button in the top right corner to check the results.
13. Coupler.io Asana export view results
  • Here’s the exported data on our sample Asana project:
14. Coupler.io Asana exported data example

Now, Coupler.io will keep updating this information automatically, with no involvement from your side.

One more useful tip: Coupler.io can help you automatically export data from 25+ other apps to Excel, Google Sheets, and BigQuery. Check the list of the available integrations to see which of your favorite apps are included. 

Currently, our dev team is working on a new Asana – Excel integration, which will let you connect Asana to Excel with just a few clicks, so stay in touch.

How to export Asana tasks to Excel

Native option – export Asana tasks as CSV

  • Go to the My Tasks tab in the menu on the right.
  • Click the arrow on the right from the My Tasks and select Export CSV in the dropdown menu.
15. export Asana tasks to Excel
  • The CSV file will be downloaded to your computer.

External solution – export Asana tasks to Excel automatically 

If you need to export Asana tasks to Excel, you can follow the same flow we’ve just used for exporting Asana projects. The only substantial difference is in the importer settings, which we’ll cover below. 

Also, this time the path can be shorter – if you’ve already created an Asana access token for another data type, you can reuse it. You can also reuse the Coupler.io importer you prepared for Asana projects. (If you didn’t, just start in the How to export Asana project to Excel automatically section and then come back here to fine-tune the JSON URL settings).

  • Let’s copy the importer you’ve prepared for Asana projects. Go to the My Importers tab, then click the three dots on the right, and select Copy.
17. Asana export Coupler.io copy impoter
  • Rename the new importer so that you know which is which.
  • Now, you’ll need to specify the settings for the JSON – Excel importer.
  • In the JSON URL field, provide the following URL to export tasks (just insert your project ID instead of {project_id} in the link):
https://app.asana.com/api/1.0/projects/{project_id}/tasks
18. Asana export task automatically Coupler.io
  • The next steps are the same as described for exporting Asana projects. If you use a copy of that importer, keep the pre-filled settings. If not, just fill in the importer fields using the same data we’ve provided in the instructions for the Asana project importer.

Please note that this method allows you to export tasks from a particular project. So, you’ll need to change the project ID in the URL query parameters step if you want to extract tasks from another project.

  • In the Destination settings, specify the workbook and the sheet where to transfer your data. If you don’t select a new sheet, the imported data will replace the previous contents of the old sheet.
  • After this, press Jump to schedule settings.
19. Coupler.io destination select sheet
  • Specify the schedule for the automatic updates, if necessary.
  • When you are ready, press Save and run. Your data has been transferred.
20. Asana export task data example
  • If you need the exported data to include more details, you can paste another link in the JSON URL field:
https://app.asana.com/api/1.0/projects/{project_id}/tasks?opt_expand=.,collaborators,likes,likes.user,tags,is_rendered_as_separator,created_by

Just don’t forget to insert your project’s ID instead of {project_id} in this link. 

If you go with this option, the end result will include a lot of additional information, such as assignee, status (completed or not), project title, task description, and more.

21. Asana export task extended data example

Congrats, now you know how to export Asana tasks to Excel automatically.

How to export other data types from Asana to Excel

How to export Asana timeline to Excel

There’s no native option that allows you to do this. However, there is a workaround that can help you export an Asana timeline to Excel. What you’ll need to do is export your timeline into your Google calendar and then transfer it to Excel from there. 

  • To do so, click the arrow next to the project title and select Export -> Sync to Calendar.
22. Export Asana timeline

In the next window, you’ll see the detailed instructions for exporting your timeline to Google calendar and other calendars.

23. Export Asana timeline sync with calendaer
  • Complete the process following the instructions in the pop-up window. 
  • Once this is done, you can use a third-party tool to export the Asana timeline to Excel from Google calendar – for example, Tackle.
  • Alternatively, you can take a longer path and export data from Google calendar to Excel manually. But we do not recommend this option because, as a result of a pretty lengthy process, all you’ll get is a list of your tasks from the specific project. So, it might make sense to just export your project or task list to Excel, not a timeline. For the former option, please see our instructions on How to export an Asana project to Excel or How to export Asana tasks to Excel.

How to export Asana list to Excel

If you want to export an Asana list to Excel, you need to complete the same steps as for exporting Asana tasks – because these two are, basically, the same thing.

There are two options for extracting an Asana task list. 

  • You can use the native functionality to download your list data in the CSV format and then import it to Excel. Below you can see an example of such data in the CSV file.
23. Asana CSV data example
  • Alternatively, you can export an Asana list to Excel using third-party tools. In this case, you can transfer data automatically and even set your own schedule for the updates.

We’ve already described both options in detail in the How to export Asana tasks to Excel section. Please check it for the comprehensive instructions.

How to export an Asana board to Excel

An Asana board is a visual representation of your project that shows you columns of tasks depicted as cards. Apart from its visual format, in essence, an Asana board is still mainly the same as an Asana project.

So, if you want to export an Asana board to Excel, you can use the same flow as for exporting a project. We’ve described this in detail in the How to export an Asana project to Excel section, covering a native option and a third-party solution. Please take a look to learn more.

However, when you use one of those methods, the visual format will be lost, so you can only extract data itself. Unfortunately, there’s no way to export an Asana board to Excel in a visual format. Alternatively, you can take a screenshot of your board or save it as a  PDF. For the latter, press the arrow next to the project title, then select Export/Print -> Print.

24. Export Asana board
  • Your Asana project will be saved as a board with cards of tasks.
25. Export Asana board 2

How to export comments from Asana into Excel

Asana’s native functionality doesn’t provide any options for exporting comments. However, you can do this with Coupler.io by exporting stories, as comments are a type of a story too.

The flow is largely the same as for exporting Asana projects and tasks. You’ll need to obtain an Asana access token and set up an importer using Coupler.io. Please see the How to export an Asana project to Excel section for reference. It contains detailed explanations of this process. Here, we’ll only cover the difference between exporting projects and comments.

If you already have a Coupler.io importer, you can just copy it, and this way you can use the pre-filled settings and save your time. Here’s how to copy the importer:

17. Asana export Coupler.io copy impoter
  • The only difference between the importers for an Asana project and Asana comments is the settings for the JSON URL field. To extract comments, paste the following URL in this field:
https://app.asana.com/api/1.0/tasks/{task_id}/stories
  • You’ll just need to insert your task ID instead of {task_id} in this link. You can find the task ID at the end of the URL address when you open the task in Asana. Go to your project, click on the task you need, and then copy the number at the end of the address line.
27. Asana copy task ID
  • Insert the task ID in the link we’ve provided above for the JSON URL field. Then, paste this link. Here’s how this looks:
28. Asana export task Coupler.io JSON URL

Only in your case, the number highlighted in blue will be changed to your own task ID.

  • If you’re configuring a new importer from scratch, complete the setup using the instructions provided for the Asana project importer.
  • If you’re using the copied importer, press Jump to destination settings and change the Workbook settings. You’ll need to select another sheet for your imported data, otherwise, it will be written over the previous content of the sheet, and the data imported before will be lost. Then, press Continue.
29. Asana export comments Coupler.io
  • That’s pretty much it! You can set the schedule for the updates if you want, and then press the Save and run button in the top right corner. Your data will be exported. Here’s what it looks like:
30. Asana export comments data example

Asana export to Excel: which option to choose?

So, we’ve explored different methods for exporting various data from Asana to Excel. The obvious advantage of the native functionality is its simplicity – you don’t need any additional tools, and the sequence of steps is pretty straightforward and easy to complete. However, it also has some significant downsides. First of all, it’s a manual-only option, so it’s not exactly a great fit if you need to export Asana to Excel regularly. Another downside is the limited number of data types that you can export with the native features.
Turning to third-party tools like Coupler.io gives you more options. You can use it to export many different data types and automate this process. Automatic data refresh is a particularly useful feature. It allows you to keep your Asana data in a spreadsheet up to date with no manual effort at all. You might say that this method, by comparison, is rather complex and a bit cumbersome. Well, we can probably agree with you 🙂 This is exactly why the Coupler.io team is already working on a brand-new Asana – Excel integration, which will be released in just several weeks. It will combine all the advantages of an automated solution with a really simple setup, convenient for any business user. Sign up for Coupler.io, and we’ll email you when the integration is available. Stay in touch!

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