What happened to the QuickBooks Power BI connector?
Let’s guess: You’ve opened Power BI and noticed that your QuickBooks dashboards are either broken or not updating anymore. Everything was working fine just weeks ago, so what’s changed?
Back in May 2025, Microsoft announced plans to discontinue its QuickBooks Online connector by the end of the summer. A gradual phase-out began in June and July with the removal of the connector from the Power BI service and Desktop. In August 2025, the connector was fully deprecated.
This transition from working → non-functional connector has been exceptionally quick, and it’s left many users without a clear understanding of what to do next.
What the deprecation means for your existing Power BI QuickBooks reports
- Scheduled refreshes are permanently broken; you’ll see errors or stale data in your reports from now on.
- Microsoft currently has no plans to release a new QuickBooks connector, so you can’t afford to wait for native functionality to return.
- To continue using your existing dashboards, you would need to configure a new, manual workflow that involves QuickBooks data exports and multiple Microsoft tools. This is time-consuming, unreliable, and only a temporary fix.
Thankfully, you’re not out of options. Coupler.io offers a straightforward replacement that allows you to sync QuickBooks data to Power BI in minutes.
A simple workaround: QuickBooks to Power BI connector by Coupler.io
Coupler.io is a no-code data automation and reporting platform that lets you connect data between business apps and build insightful reports.
It provides a dedicated QuickBooks connector for Power BI, which you can set up yourself in a few basic steps. No need to involve technical experts – just follow instructions to get data flowing again.
Here’s what to expect from Coupler.io as a replacement for your existing workflow:
✅ Quick setup – connecting your QuickBooks data to Power BI takes less than 5 minutes. You only need to link your accounts and configure the data flows once.
✅ No unnecessary manual work – you won’t have to export any files to Excel or OneDrive, juggle multiple tabs, or manage complex API workarounds.
✅ Automatic data refresh – schedule near-real-time updates (as frequently as every 15 minutes) to ensure your Power BI dashboards always display fresh data.
✅ Access to 150+ data sources – combine QuickBooks with data from other apps (e.g., Stripe, Pipedrive, Salesforce, Chargebee, Shopify) to build comprehensive reports.
✅ Free financial dashboard templates – choose from a broad selection of pre-built reports designed for QuickBooks and Xero. Track financial health and revenue without creating custom reports in Power BI or other tools.
✅ AI integrations – get personalized insights into your company’s financial performance with access to AI-powered dashboards and reporting destinations (Claude, ChatGPT, Cursor).
How to easily connect QuickBooks to Power BI with Coupler.io
Let’s walk through the steps to set up your QuickBooks connector. Click on the pre-filled form below to create a free Coupler.io account and jump straight in.
1. Collect your QuickBooks Online data
The first step is to connect your QuickBooks Online account. A pop-up window will appear where you can sign in to the app and authorize the connection.
Next, decide what type of data to export for your new report. For instance, bills, invoices, purchases, budgets, etc. You can use the advanced settings to narrow down your export criteria. Click Finish and Proceed to move on.
If you need to export more than one data entity for your Power BI report – e.g., invoices + customer data – you can add more QuickBooks sources before the next step. To combine data from other business apps like HubSpot, Spotify, etc., use the search bar to find and add them.
We’ve selected the general QuickBooks connector as a source here, as it provides access to all your raw data. If you would like to export data from existing reports in the application, choose QuickBooks Reports from the data sources menu in the Coupler.io interface.
2. Organize your data
Now it’s time to clean and organize the collected data so it’s ready for your custom report. In the Transformations module, you can:
- Filter and sort columns to focus on relevant data
- Hide columns to omit unnecessary information
- Rename columns to match your business terminology
- Add new calculated fields for custom metrics
- Aggregate data to create summary views
- Combine multiple data sources in different ways to create layered, insightful financial reports.
3. Connect Power BI as a reporting destination and schedule data refresh
Once you’re happy with the prepared data, move to the Destinations step. Here you’ll be prompted to:
- Choose the data set to share (e.g., only your invoices or a blend of data from several sources).
- Follow the instructions to authorize your Power BI connection and generate a report.
Click Save and Run and proceed to set up a schedule for data refreshes. You can adjust the parameters to your liking, such as the interval (every 15 minutes to hourly, daily, weekly, etc.), days of the week, time of day, and timezone. Save changes and you’re done!
You’ll now be able to see the imported, organized data in your Power BI desktop interface 🎉
Optional bonus: QuickBooks data set templates
Want to get your Power BI dashboards up and running faster? Coupler.io offers a selection of data set templates that automatically organize your QuickBooks data into clean, report-ready formats.
These templates come with preselected fields, metrics, and transformations (aggregated summaries, blended data sources). Perfect for building common financial reports, like profit and loss tracking, annual cash flow analysis, and invoice and expense monitoring.
Simply choose a template when creating a new data flow and follow the remaining steps to connect your QuickBooks and Power BI accounts.
Free report template for QuickBooks revenue reporting in Power BI
Coupler.io also offers QuickBooks dashboards that allow you to skip straight to analysis. This QuickBooks revenue dashboard template was designed specifically for Microsoft Power BI users. It comes with prechosen metrics and data visualizations for tracking invoices, expenses, and revenue trends.
What you can do with this dashboard:
- Track key financial metrics – monitor the dynamics of monthly revenue growth, total annual revenue, avg. revenue by customer, overdue/paid invoices, etc.
- Evaluate financial stability – review income patterns for the past 12 months to identify potential risks or opportunities.
- Analyze profitability – compare month-over-month revenue against expenses to understand your margins and plan budgets.
- Identify top customers – see which clients generate the most revenue for your business to focus your retention and marketing efforts.
- Pinpoint bestselling products – discover your highest-revenue products or services to optimize inventory management and sales strategies.
You can make a copy of this Power BI template in just a few clicks. Alternatives are available in Google Sheets and Looker Studio, while a version for the Coupler.io app has a button to generate instant AI Insights.
QuickBooks revenue dashboard in Power BI
Monitor your income and expenses on an all-in-one revenue dashboard connected to your QuickBooks Online account.
QuickBooks revenue dashboard in Coupler.io
Transform your QuickBooks data into actionable revenue intelligence with visualized sales trends, product performance metrics, and customer value analysis. This dashboard helps identify growth opportunities and optimize pricing strategies through easy-to-understand charts.
QuickBooks revenue dashboard in Google Sheets
Analyze your revenue through a set of reports collected from QuickBooks Online on a single dashboard.
QuickBooks revenue dashboard in Looker Studio
Get an overview of your revenue based on the data from QuickBooks and unlock in-depth insights to drive informed business decisions.
In a separate article, you can find 30+ examples of popular Power BI templates for finance, e-commerce, sales, and more.
Replacing your QuickBooks Power BI connection: FAQs
Let’s explore some questions you may have about the next steps and Coupler.io’s solution.
Will Microsoft ever bring back a QuickBooks native connector?
Microsoft has not announced any plans to reintroduce a QuickBooks connector in the near future. They are directing users toward third-party solutions and recommending that you move away from existing, deprecated dashboards.
Can I use Coupler.io if my company blocks third-party installations?
Coupler.io is cloud-based, so there’s no need to install software on your desktop. However, you may need approval to subscribe and authorize access to your business accounts (QuickBooks Online, Power BI service).
How long will it take to get my data flowing again?
Typically, it takes no more than 5-10 minutes to connect your QuickBooks data to Power BI with Coupler.io and set up automated refreshes.
What does Coupler.io cost after the free trial?
Coupler.io offers a forever-free plan for basic needs, with paid plans starting at $24/month. Pricing depends on your data volume, refresh frequency preferences, AI feature requirements, and account management needs.
Do I need IT help to configure and manage the connection in Coupler.io?
No, Coupler.io is designed for business users, so you don’t need advanced technical skills or coding knowledge to set everything up. Once it’s running, the connection manages itself automatically. You’ll receive alerts right away if anything goes wrong.
Is my financial data secure with Coupler.io?
Yes, Coupler.io is SOC 2 Type 2 compliant and uses encrypted connections to transfer data between QuickBooks and Power BI. For more information, reach out to our support team.
Why was the Power BI QuickBooks connector deprecated in the first place?
While Microsoft hasn’t specified a reason, they mentioned authentication issues that arose after Intuit QuickBooks Online deprecated support for Internet Explorer 11.
Time to rebuild those broken dashboards
With Coupler.io, you can restore QuickBooks → Power BI connectivity in less time than it takes to answer your morning emails or hop on a call with IT.
Getting started is simple and free. Sign up for an account and start your 7-day trial – no credit card required.
If you’ve got unanswered questions or want to understand how Coupler.io can solve your specific Power BI QuickBooks integration challenges, book a 30-minute demo call with our team of data experts.
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