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How to Export Companies from HubSpot

Business success depends on how efficiently you use all of your resources.  Utilizing your data to its maximum potential can provide you with an advantage over the competition and the ability to make well-informed decisions.

Exporting data from HubSpot can significantly contribute to your business success by generating meaningful reports that positively influence your decision-making. 

In the article, we will go through the methods available for you to export companies’ from HubSpot.

Benefits of exporting HubSpot companies

You can benefit in several ways from exporting companies from HubSpot.

  • For starters, you can easily access the information and share it with different departments. 
  • Additionally, you can filter the companies and extract only the ones meeting specific criteria. This will help you get the most relevant information, providing a clearer picture needed to make decisions.
  • Furthermore, you can export HubSpot companies regularly and treat them as a backup for when HubSpot is down or if any data is lost.

Your guide on how to export companies from HubSpot

There are two methods available to you to export companies from HubSpot. Let’s take a look at the advantages and disadvantages of each of the methods. 

Native Method:

The first one is the native method to export companies from HubSpot. On the HubSpot interface, you have the option to export all companies or just a selected few. The export is available in CSV, XLS, and XLSX formats.

This approach is relatively simple, although it is best suited for a one-time task. Hubspot export companies method will work just fine if you need to export Hubspot companies’ lists to another program or retrieve data for an annual report.

The main disadvantage of the manual method is that it can be time- and resource-intensive if exports need to be done frequently. 

Automatic Method:

In HubSpot, exporting companies automatically isn’t possible. If you need to export companies from HubSpot rather often, it is advised to automate exports using third-party solutions.

It’s advantageous when you want to fill up reports or dashboards because the data is automatically refreshed without any effort on your part. Such exports can also be fed into data visualization programs that provide considerably better reporting than the dashboards built into Hubspot.

One such tool for exporting data from HubSpot is Coupler.io. It lets you quickly and automatically export your data to Excel and Google Sheets. Additionally,  HubSpot to BigQuery integration is also an option.

Using the Automatic method is relatively straightforward and simple. It only takes a few minutes to set up, and the application takes care of everything else. 

The only downside to this method is that third-party tools often have a subscription charge attached to them, but there is frequently a free trial period.

We’ll discuss this approach in the How to export companies list from HubSpot chapter.

HubSpot – export companies using the native method

Let’s jump to how you can export all the companies from HubSpot to your desired destination with the built-in feature.

First, log in to your HubSpot account. Click on “Contacts” in the drop-down menu in the top left corner and then select “Companies.”

1 hubspot companies

Click and make sure you’re in the “All Companies” Tab. Here you’ll select which companies you want to export. You can filter them or select them individually or all together. 

2 filtering companies

After you’ve selected which companies you want to export, click on the “Actions” button on the right side of the table and select “Export View”.

3 export companies

In the pop-up Export View window, select the following:

  • The file format (XLS, XLSX, CSV) in which the records should be exported. 
  • The properties that should be included in the export. 
  • And the language in which the column headers in your exported file should appear.
4 file format

Click “Export” from the drop-down menu. You will receive an email and a notification with a link to download your export file shortly.

That’s how your export file will look after you download and open it.

5 csv export preview

Export HubSpot companies automatically 

Automating the data export process is essential in today’s age. It helps you save time and resources and also results in better accuracy as humans inevitably make mistakes sometimes. Automated solutions eliminate those risks. 

Use a powerful tool like Coupler.io, which takes little effort to set up and seamlessly combines data from HubSpot and other sources into Google Sheets or BigQuery. HubSpot to Excel integration is also available. 

Along with HubSpot companies export, you can export other data entities such as contacts, deals, emails, products, tasks, notes, etc. This allows you to generate custom reports and dashboards that update in real-time, providing you with a better understanding of your sales pipeline, procedures, and operations. 

A dependable integration solution can automate HubSpot data exporting, allowing you to get the most out of your data while saving time and effort.

How to export companies list from HubSpot

Let’s see how you can automate exporting an entire companies’ list from HubSpot using Coupler.io. 

First of all, you need to register for a Coupler.io account. A free 14-day trial is available, no credit card is required. Then, click the Add importer button.

Next, you’ll have to select a source and destination. In this case, we will connect HubSpot to Google Sheets. Select HubSpot as a source and Google Sheets as a destination.

6 hubspot gsheets

Afterwards, you need to provide a source account and the type of data you want to fetch; we will select “Companies.” 

7 companies data entity

Connect your Google account, and choose the Google spreadsheet where the data is imported and continue.

8 sheet name

In the final step, you’ll have the option to select the schedule at which you want to import and refresh the data. Thanks to this feature, the tool will keep updating all your data on the new and existing companies according to the preferred schedule. 

9 export schedule

Click “Save and Run” and you’re done.

After processing, your companies’ list will be exported to Google Sheets, and it will look something like this.

10 export in gsheets

Export HubSpot Companies – Recap

The value of HubSpot depends on the information it has. Working with unreliable and inaccurate data is a horrible experience, but working with clean and accurate data will make your processes operate smoothly.

It’s inefficient to export companies and other data from HubSpot regularly if you do it manually. Indeed, other vital tasks require your time and attention. In HubSpot, exporting companies through automation isn’t an option. Fortunately, tools such as Coupler.io are available to assist your workflow by making the process automatic so you can focus on more critical tasks such as analysis and decision-making. 

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