The Complete Guide To PPC Reporting in 2023
According to Dentsu’s forecast, global ad spend is expected to reach $740 billion in 2023. This indicates a slight increase in the yearly ad budgets, although the growth seems to be slowing down. But the question remains – are these funds being spent wisely and efficiently?
To ensure cost-effective results and measure your marketing efforts accurately, your business needs to collect and evaluate data, review necessary metrics and create regular reports for your PPC campaigns.
In this article, we’ll discuss what you need to know about PPC reporting and how to structure your reports effectively. We’ll also explore various reporting tools that help simplify the process and the key metrics to include in your reports.
What is a PPC report?
A PPC (Pay-Per-Click) report is a document or presentation that provides an analysis of the performance of a PPC advertising campaign. It helps you to visualise and understand whether your ad spend and other efforts are effective for achieving your marketing goals.
Since a PPC report has to display all the key metrics that need to be measured to inform decisions, it’s best to use visual formats to convey information in your report e.g. graphs, charts, tables, and comprehensive dashboards.
What should be in a PPC report?
Every PPC report tells a unique story about the marketing campaigns that were conducted during a timeframe. Below are necessary details to include in a PPC report:
- Dates and timeframes
PPC reports serve as regular updates on ad campaigns, their KPIs, goals, and other notable information. You must keep track of the advertising process for proper reporting. You can mention when the campaign started, how long before edits or changes were made and when the marketing campaign ended.
- Campaign goal
Each campaign has a specific goal that must be reached to be considered a success. The common objectives for a marketing campaign include: improving brand awareness, generating leads and prospects, targeting existing customers, boosting social media, increasing conversion rates, etc. The goal should be included in your report.
- Previous campaign data
It’s important to include some data from recent campaigns. You can briefly discuss what went wrong or right and why it happened. It can be used to compare the current performance with the previous campaign. You can also detect trends or patterns that may have formed over time and strategies that should be eliminated or repeated in your future campaigns.
- Attribution modeling data
An attribution model allows you to give credit to the touchpoints and marketing channels that may have converted a lead. Taking note of your attribution data helps to identify what’s currently working, how to improve the buyer’s journey, and what to tweak in your PPC campaigns.
- PPC metrics
A PPC report wouldn’t be complete without a set of metrics that can help to measure the success of your marketing campaign. Based on the goal, you can display key metrics such as CTR (click-through rate), cost per click, conversion rate, cost per acquisition, return on ad spend (ROAS), etc.
Why do you need PPC reports?
PPC advertising is one of the main marketing channels, and keeping track of your ad spend is critical. Without proper reporting and analysis of ad efficiency, you may end up wasting the entire budget. Tracking campaigns performance and comparing it to benchmarks helps to find the relevant audience, tune your offering, and define which channels work best for you. Check out the benefits of PPC reports:
- To present campaign data properly
When you create a PPC report, you’re making it easy for everyone to access marketing data in an organized manner. You’re telling a story of what happened during or after a campaign and the factors that influenced such results.
- To display key metrics
Regardless of the marketing channels you’re using, there are always metrics that need to be checked. They allow you to understand how an audience reacted to your PPC advertising campaign. Metrics are a crucial part of any report.
- To compare campaign history
When you create reports for every ad campaign, it becomes easy to refer to the previous data and make comparisons when necessary. You can access historical data, review what occurred in the past and make better-informed decisions.
- To track campaign results
PPC ads are meant to achieve marketing goals and grow the business in one way or another. A report is a great way to showcase how a campaign has improved brand awareness, increased conversions, or boosted revenue.
- To gain amazing insights
A marketing report provides insights into your current PPC data. It shows whether your strategies were effective or not. You can discover aspects of your campaign that need to be improved upon and those that truly worked.
- To optimize your campaign
Marketing campaigns, whether paid or organic, need to be analyzed in order to perfect strategies and increase chances of success in the future. PPC reports allow you to collect and analyze real-time data for campaign optimization purposes.
PPC reporting examples
We’ve already mentioned that visual formats are the most effective way to design a report. To understand what a PPC report can look like, see the examples below.
These are PPC dashboards that display marketing performance by different parameters. You can use them as analytical instruments to track your advertising metrics, optimize your PPC strategy, and make data-driven decisions.
1. Performance by Ad Group
Here’s a PPC report that allows you to track the number of clicks, costs and conversions associated with each ad group. This report offers more than just static numbers. Here are some of its features:
- Interactive
You can switch between ad channels as well as filter data by campaign, group, country, or product. It’s also possible to search through periods. All this allows you to navigate through your data with flexibility and analyze your metrics from various perspectives to get a comprehensive view of your marketing efforts.
- Self-updating
This is an automated report that can be regularly updated without any manual effort. It was created with the help of Coupler.io, an all-in-one data analytics and automation platform. It allows you to easily collect, access and understand your data to convert it into action points. In particular, it offers a data integration solution that can automatically gather your marketing data across multiple apps in one place. One of Coupler.io’s features is Automatic data refresh. This means that Coupler.io can export fresh data from your data sources to your PPC report automatically, according to the schedule you set. The interval for the updates can vary from every month to every 15 minutes, allowing for near real-time monitoring.
In this example, the PPC report is connected to Google Ads and LinkedIn Ads, but you can use Coupler.io to connect 60+ various business apps. This allows you to build a comprehensive PPC report on your own. However, for creating advanced reports and visualizations that let you analyze your data in-depth, you can use Coupler.io’s data analytics consultancy services and get a customized pro-level solution for your data-related tasks.
View the interactive version of the Ad Group Performance dashboard.
2. Performance by Campaign
This PPC report shows how your ad campaigns are performing. You can use the filters to view crucial metrics as well as set your preferred budgets.
This is also one of the dashboards developed by Coupler.io. Like the previous one, it’s also automated, interactive and self-updating.
View the interactive version of the Ad campaigns dashboard.
3. Sales and Leads by Country
This dashboard allows you to optimize your PPC strategy on specific markets based on the overall sales and marketing performance by country. You can filter by location, product, or period.
View the interactive version of the Sales and Leads overview dashboard created by the Coupler.io data analytics team.
Third-party apps to use for PPC reporting
PPC platforms such as Google Ads, Bing Ads and Facebook Ads provide features that allow users to generate reports. They help to understand the status of your PPC campaigns. However, the downside of such reports is that they are limited to the marketing activities on each platform.
If you’d like to create cross-channel reports, and be able to calculate and visualize custom metrics, you should export data from PPC platforms and build reports in your preferred tools. Here are some third-party tools that you can use to build comprehensive PPC reports/dashboards.
- Coupler.io
Coupler.io is a one-stop shop for all your data needs. It’s a platform that offers a data integration tool which can help you create self-updating marketing reports in spreadsheets. You can pull digital marketing data on a schedule from apps like Google Ads, Facebook Ads, Linkedin Ads, etc.
It can power your self-updating dashboards created in Excel and Google Sheets, as well as Power BI or Looker (Google Data Studio), if you connect these apps to your self-updating spreadsheet. You can also use Coupler.io’s services by hiring a team of data analytics professionals to create advanced visualizations, reports and dashboards to make your campaigns more data-driven.
Coupler.io makes it very effortless for businesses to gather real-time data in one place, perform their analytics and gain useful insights. The pricing starts at $49 per month, but you can get started with Coupler.io at no cost with a 14 day free trial – no credit card required.
- Looker (Data studio)
Looker Studio is a web tool for analyzing data, creating smart reports, and building visualizations. Its features include: data connectors, report templates, report embedding, visualization options, etc.
There are a variety of data sources supported by Looker, including Google Ads, Google Analytics, YouTube Analytics, Search Ads 360, etc. Some other data sources that are not available on the list can be connected with the help of third-party solutions.
With just a few clicks, you can create and share interactive reports, charts, or dashboards. It’s a good idea to use Looker Studio as a PPC reporting tool, and the best part is the platform is entirely free for everyone.
- Tableau
Tableau is a data analytics and visualization platform that offers a data management solution to connect and transform your marketing data.
You can pull cross-channel advertising data from a variety of sources (file systems, cloud storages, and databases).
You can also connect major ad platforms, such as Google Ads or Facebook Ads, directly to Tableau and use the reporting feature to organize your PPC marketing data into interactive charts and dashboards. It also allows you to add the filters, metrics and dimensions that are important for your goals.
Tableau also makes it possible to share your dashboards and reports with other members of your team. The pricing starts at $15 per month but you can get started with a 14-day free trial.
- PowerBI
PowerBI is a data visualization and discovery platform that allows you to connect, clean, and process marketing data. It also provides features for analyzing, collecting insights, and creating reporting dashboards.
Although you can directly connect your app or database to PowerBI, many popular PPC sources are not supported. You might need to export data from your advertising platforms first and then upload it as Excel, CSV or PDF. As an alternative, you can also use a third-party solution such as Coupler.io to export your PPC advertising data to Excel automatically on a schedule and connect this self-updating spreadsheet to PoweBI.
Then, you’ll be able to use PowerBI to visualize marketing datasets and create interactive reports or dashboards. There are widgets for visualization, including charts, cards, graphs, tables, maps, slicers, treemaps, etc.
This tool also makes it easy for your team to collaborate on data and report creation. There’s a free version as well as pro and premium pricing plans from $9.99 per month.
How to structure a PPC report?
In case you’re wondering how to create a PPC report from scratch, these are some pointers to help structure a good PPC campaign report:
- Details of ad groups
You have to mention all the ad groups that make up your campaign. You should mention the purpose of each ad group and what it was meant to achieve. Then, you can include specific details such as audience/targeting, keywords, bid/CPC strategy, placement, etc. This helps to know the general plan for all ad groups in the campaign.
- Aggregated numbers or data
Somewhere at the top of your report, you can aggregate data. This helps to briefly show the total metrics as well as the full impact of your advertising campaign. By adding up numbers, you make it easy for your teams or clients to understand what’s going on. It also takes away the need to calculate every time you want to examine your marketing data.
- PPC metrics and corresponding data
The most important aspect of PPC reporting is the ads performance metrics. However, you should not include every campaign data you can find. Instead, stick to those metrics that are crucial to your company’s marketing objectives. Necessary metrics for marketing reports are clicks, CTR, cost per click, conversion rate, etc.
- Comparative data
A PPC report may have a section for some stats comparison. This can be a summary of previous report data or competitor data or results. It helps to compare the performance of the company’s overall marketing efforts. You can use graphs or charts to show similarities and differences between marketing periods.
- Campaign results and conversions
Pay-per-click advertising might not result in direct sales but it can bring other conversions. Whether you’re trying to boost awareness, generate leads or attract your target audience, there are a few conversions or results to keep an eye out for. They may include: email opt-ins, contact forms, inbound calls, starting free trials, first purchases, subscription renewals, etc.
- Summary and key takeaways
The best way to conclude a PPC report is to add some insights or notable information that can inform decisions. You can state why the campaigns were successful or not. Are there any strategies that delivered great results? You should also mention areas of your campaigns that need to be optimized for better results and overall return on investment (ROI).
Key metrics: PPC metrics to include in your report
As we’ve explained earlier, performance metrics are an important part of your PPC reporting. But it’s vital to know the right metrics to watch. Let’s explore the metrics for different ad stages.
Awareness Ads
These are advertising campaigns for creating brand awareness. They can bring traffic to your website, social media page, etc. It can also help in building an audience for your business. The KPIs include:
- Brand reach
- Impressions
- SEO Website Traffic
- Mentions
- Social media engagement
- Bounce rate
- CPM (Cost per mille impressions)
Consideration Ads
These are marketing campaigns for building interest, generating leads, and getting people to trust your brand. Here, you’ll establish authority in your niche so your audience can consider you. See common metrics for these ads:
- Clicks
- CPC (cost per click)
- CPA (cost per action)
- Site dwell time
- Email subscriptions
- Free trial sign-ups
- New user conversions
- CTR (click-through rates)
Conversion Ads
These are advertising campaigns for direct selling of your products or services to the target audience. This stage requires qualified leads or prospects to make a buying decision. The performance metrics to watch include:
- Sales
- Transactions
- Cost per conversion
- ROI (Return on Investment)
- ROAS (Return on Ad spend)
- Conversion rate
- Revenue
PPC reporting templates
If you’re not keen on creating marketing reports from scratch, there are PPC report templates to use. They are helpful when you need a quick report for your campaigns. Check them out below:
Coupler.io templates
These are PPC dashboards that can double as templates. They are automated, interactive, and can connect to multiple data sources. You can also set up a schedule so they can self-update every 15 minutes.
View the templates in Looker Studio:
If you want to use these templates, please contact Coupler.io’s consultancy team. They will help you connect your datasets from different sources and customize the template for a specific case.
Looker Studio Templates
Amongst other options, there are two major PPC templates offered by Looker (Google Data Studio). They include:
This PPC report template allows you to track the conversion rate, cost per click (CPC), click-through rate (CTR) of your campaigns in Google Ads.
Here, you can load your Search Ads datasets and visually represent them. The template allows you to measure performance by advertiser, campaign, device, engine, and opportunity lost.
Tableau Public Templates
There aren’t many marketing report templates on Tableau Public. But you can use the search bar to find a few.
For example, here is a PPC template that shows the impressions, clicks, CPC, costs and CTR of every week.
Useful tips for PPC reporting
Companies that run pay-per-click advertising need PPC reporting for campaign optimization, goal tracking, and better decision-making. Here are some valuable reporting tips to consider:
Use appropriate metrics
With an understanding of your ad campaign’s stage, you’ll know the right metrics to track and include in your PPC report.
The KPIs you use can make or break your entire report. So it’s best to figure out the most relevant metrics.
Add visuals where necessary
PPC reporting is mostly about numbers, so you need to visualize your data wherever possible. This helps everyone to easily digest the data and quickly make sense of it.
You should utilize relevant visual elements when representing certain data – for example, charts, graphs, tables, and so on.
Tell an interactive story with your data
Whether you’re using reporting software or not, you can tell a meaningful story with your ads performance.
This means that you won’t dump your marketing data in a report. Rather, you’d aim to show how everything ties together.
Present accurate marketing data
As you may already know, marketing is a numbers game. Some PPC or SEO campaigns might not be very successful, while others can exceed expectations.
When creating ads reports, make sure to include the exact numbers and data that illustrates your results best. At the same time, it’s better to avoid so-called “vanity metrics” that may look good, but have little value for the campaign.
Add insights and recommendations
After examining the numbers, you can include a recommendations section. This may seem like you’re stating the obvious, but it helps those reading your report to easily grasp the marketing insights. It also allows you to pull the right recommendations in the future.
Make PPC reporting a regular activity
As long as you continue to run campaigns, you’d have to create reports consistently. Your PPC reporting can be done weekly, monthly or quarterly.
A good report schedule allows you to analyze and tweak your marketing strategies in time. The easiest way to ensure regular reporting is to automate this process. For example, you can do so by integrating your PPC platforms with Coupler.io. In this case, your reports will be regularly populated with fresh data automatically, with no manual effort.
PPC report creation: do it yourself or hire an expert
PPC reporting is important for every campaign, from SEO to ecommerce to social media. There’s no specific way of structuring your report but there is certain actionable data that must be added to it.
You can create PPC reports yourself from scratch or use a PPC report template or software. You could also hire analytics professionals for your reporting needs.
In this case, you can receive a valuable analytical instrument that will help you make data-driven decisions. This can be, for example, a visualized PPC report in the form of an interactive dashboard, that synchronizes with your data sources and displays your metrics in near-real time.
